Crew requirements say which roles a trip needs and how many of each, for example "2 Guides, 1 Driver". Every new departure of that experience then gets one open crew slot per seat, ready for you to fill.
Before you start
You need at least one crew role.
Add the requirements
Go to Settings → Experiences, edit the experience, and open its Crew tab.
Select Add crew requirement.
Choose the Role and set the Count — how many people in that role each departure needs.
Repeat for each role, then select Save changes.
On the same tab you can attach crew tasks that every departure should get.
Update departures that already exist
Changes on the Crew tab only reach departures created afterwards. To bring existing ones in line:
Leave the edit form and open the experience's own page. On its Crew tab, select Apply to upcoming departures. This covers every departure that has not started and is not canceled.
Check the preview of what will change. If every departure already matches, Samba says so and Apply is grayed out.
Select Apply.
To update one departure only, open that departure's page and select Actions → Sync Staffing & Tasks with Experience. It shows the same preview first.
Updating never removes a crew member you already assigned, or a task that is done. If you lowered a requirement below the number of people already assigned, that role is flagged for you to review — nobody is removed.
What an update changes
It adds | It removes | It leaves alone |
Missing open slots and missing tasks | Extra open slots, and pending tasks whose template you detached | Assigned crew, done tasks, tasks you added by hand, due dates you edited by hand |
Pending tasks also pick up the template's latest title, description, role, and due date.